How to Create PDF Files on a Mac
So you’ve prepared the perfect document and now you want to share it. The problem is, the people you want to share it with may not possess the same software, whether it be a word processor application, presentation software, or spreadsheet software. To compound the problem, when you created the document you used some unique fonts that others may not possess on their computers. So when they open your file—if they even can—the appearance of the document will be changed and all the time you spent getting it to look “just right” will be wasted.
Convert your Document to PDF
The solution is to convert your document to a PDF file. A PDF file, or Portable Document Format file, maintains the appearance of the original document including the layout and fonts while making it easily opened, viewed, and printed by others. All that is needed is a software program such as the Adobe Reader, formerly Acrobat Reader. Reader is preloaded on many new computers and can be downloaded for free from the Adobe website.
Saving Document as a PDF
Saving your document as a PDF file is simple if you are using a Mac. From whatever program you are using, select “File” from the menu at the top of the screen. Scroll down and select “Print…”. Alternatively, you can simply hold down the apple key and press the letter “P” on your keyboard. This will open the print window.
Yes there is a PDF Button
Once the print window is open, do not press the print button. Instead, on the other side of the window, press the PDF button. Another menu will drop down. The option you want is “Save as PDF…”
Name the PDF File
Once you select that option, another window will open. This window gives you the ability to name the PDF file you are creating and specify where on your computer it will be saved. You can also give the PDF file a title, name the author (usually yourself), indicate the subject of the document, and specify keywords.
Add Security to your PDF File
If you would like, you can add security to the PDF file by click on the “Security” button. You can enter one password that users will need to enter in order to open and view the file. Another password can be entered to restrict the ability of the user to copy from the file or print it. After you have entered the desired password(s), click on “Okay.”
Save PDF File to your Computer
To save the PDF file onto your computer, click on the “Save” button. The document will be added to the folder you selected with the name you designated. Now it is ready to be shared with others.
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