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Protecting your income property through regular inspections is an important part of risk management. Some landlords never visit their rental property between the time of filling a vacancy and the property again becoming vacant so long as they receive the rent on time. Landlords should perform regular inspections of all rental units no matter how well the tenant performs. What is considered regular can depend on the type and location of the property. Inspections cannot be so often as to constitute invasion of privacy or harassment. Specifying the interval in the lease agreement should usually avoid those issues.
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For those locations that have a municipal inspection program and for Section 8 rentals, regular inspections provide opportunities to avoid inspection failures by fixing problems ahead of time.
Landlords must, of course, provide the amount of advance notice required by law or the lease agreement for non-emergency entry, whichever is greater.
Lease agreements should require tenants to promptly report water leaks, inoperative appliances, locks, mold, pests, and other maintenance issues. Putting this burden on tenants serves two purposes. First, it gives a landlord and/or his representative a chance to perform an inspection in addition to scheduled ones and, often, without advance notice. Second, it provides protection against tenant complaints regarding maintenance that was not reported.
Landlords should semi-annually require each tenant to complete and return a form that gives the tenant a chance to report any problems with the property.
Regular inspections also reduce the likelihood of tenants violating lease provisions regarding many issues. Even when they do so between inspections, the landlord can more quickly react by providing a notice to cure or quit and, if not immediately cured, begin an eviction if necessary.
Failure to maintain control over what is happening on your property can subject you to numerous risks including minor to major physical damages to the property and, in the case of illegal activities, to loss of the property under local, state, or federal forfeiture laws.
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