Suitability of Room Layout
For a group of people, the content and delivery are important, but not necessarily solely essential. Instead other factors which are perhaps more indirectly influencing the meeting can be vital, especially if for example the desired objective requires discussion and the opportunity for exchanged opinion. In other words, speaker position, table structure, quantity of table and delegate influence is factors which vary depending on client.
6 main variations contain a basic layout: boardroom, cabaret, meeting room, theatre, classroom and U-shape. This variation is vital, especially when the diversity of client comes from an array of sources which have different needs. Businesses, schools, youth groups and essentially, any group of people who have objectives to meet are regarded as relevant users. Objectives and the outcome of a certain meeting will require a different structure to the next, meaning it is imperative to incorporate a relevant layout which is predetermined.
1. Meeting room – this is simply one table which has all delegates surrounding it. Distance between one another is equal; meaning no barriers such as an imposing position can impact on input. Sales pitches, monthly team discussions or interviews are a few types where it can be useful.
2. Cabaret – Similar to a meeting room, but instead of one solitary table, numerous tables are set up to form individual teams; but still providing a central room focus for a group leader for example. Tasks can therefore be effectively delegated to different groups which are useful for team working/building exercises.
3. A boardroom offers a formal style, which can incorporate all members constructively completing work which is delegated by the main figure sat at the head of the table. A senior board meeting is perfect for this type of setting.
4. Size is another constraint – the quantity of delegates needs to be arranged for an effective meeting, especially when there is a large number. Usually, apart from the frontal focus, input is minimal because the presentation of this front speaker takes importance – layout ensures that everyone can listen.
5. Classroom has a similar purpose to that of the theatre, but here, tables can be assembled to ensure note taking can be taken.
6. U – Shape is fundamentally used for the promotion of active learning. Delegates would surround the central speaker and can give input which encourages discussion. Likewise, a training environment us applicable
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