How to Produce a Rave
How to Produce a Rave
Function Venue HireRaves Parties
Raves are big, but so are the rewards.
Raves take place all over the world, bringing together people from all walks of
life for a night (or several) of dancing to high-energy music. They’re a big
undertaking, but a rave that is executed correctly will give you not only a night
or two of fun, it’ll build a returning group of party-goers and strong
professional relationships. The keys are to build a team that you trust
completely, be creative and resourceful when problems arise and always make sure
the safety and fun of your guests come first.Herbal incense
Party Preparation
1 Produce a game plan for the rave. It can include a theme, a tentative list of
DJs or musicians, a idea of the art direction and the approximate schedule and
budget.
2 Choose a core team who will be on board throughout the planning and execution
of the rave. Compile another team of suppliers and tradespeople with whom you
will work on specific parts of the rave, such as construction of a stage.
Herbal incense
3 Compose a budget and a strategy for sticking to it.
4 Secure a venue and consult the venue manager about its general policies and
method of operation. You may need to sign a contract.
5 Choose a date for the rave. Avoid major holidays when your attendees may be out
of town or otherwise busy.
6 Book the DJs. For the big DJs, you will usually need to call their managers.
Prepare contracts that will lock the DJs in to play the show.
7 Consult an insurance broker that specializes in entertainment events. Buy the
necessary insurance.
8 Secure sponsors. Ask them to provide things such as drinks, toys, apparel and
snacks. In return, you can offer placement for them on your promotional material
or a space at the rave to set up their own promotions.
9 Consult party promoters, who get paid to bring in a crowd. They have all of the
contacts and methods you need to attract everyone to your party. Have them also
write a list of VIP guests who can make an appearance.
10 Design your promotional materials. This might include posters, fliers, or a
website; get creative with your tactics. Hire professional promoters.
11 Ensure that you have all of the staff needed for the rave. If the venue does
not provide bartenders, a sound crew, a coat check team or clean up crew, you
will have to hire and organize these employees.
12 Hire security personnel. Consult the venue manager first; the venue may
provide its own security or have a trusted team that knows the venue’s layout and
policies.
Setup and Execution
1 Visit the venue before any setup and delivery takes place. Walk through all of
the setup operations.
2 Hand out a delivery and setup schedule to your core team. This should state in
chronological order the expected course of events and say who will be in charge
of meeting delivery people and supervising crew members.
3 Be on hand to oversee the entire setup.
4 Meet and greet the DJs, especially if they are from out of town. Make sure that
they are comfortable in their accommodations. Organize a sound check for them.
5 Brief your core staff, guards, bartenders, sound crew and stage crew in
advance. Make sure everyone knows the schedule of events. Address any questions
that may have come up during the setup.
6 Greet your VIP guests, making sure they get the drink tickets, seating and
special passes that they need. Assign a staff member to take care of their
special requests.
Processing your request, Please wait....
