Top 3 Methods For Successful Meeting Planning
When considering successful or effective executive meeting planning, what it really comes down to is planning, but planning loose. If you’ve thought to allot exactly X number of minutes to this subject, and X amount of minutes to that subject, you’re not actually going to get anywhere with the discussion, since you may be just seconds away from a breakthrough only to have to stop discussing it because you’re out of time. Breakthroughs aren’t made on a restrictive time frame.
So plan your meetings around just one or two goals or subjects, know what points you’re hoping to make during the meeting, and just leave it at that. Don’t write an itinerary, don’t try to solve each and every problem the company has all at the same time, just keep a clear head on what you need to get done and let the meeting develop at its own pace. Here are a few things to keep in mind when you plan your next meeting.
Get Real
Have a goal in mind when you plan your meeting one goal. You can’t solve every single problem with your company at one meeting. You want everyone there to have that one goal in mind so that they can focus on that one goal, or else they’ll be all over the place and they won’t be able to concentrate on any one task at hand. The end result there is that nothing gets taken care of because you get too greedy and try to take care of everything all at once. The corporate world really just plain doesn’t really work like that.
One Target At A Time
In case you can’t tell, we’re kind of working with a theme here: focus, focus, focus. Keep your meeting focused on a single thing. Be it the budget or a new product design or your new catalog, keep it focused on one subject and try not to stray too far from it. Make sure everyone knows what the meeting is about going in so that they can bring their own ideas to the table.
Meet Around Noon
Or whenever the mid-day is for your enterprise. You don’t want to do it in the morning or else you have a number grumpy people who really don’t want to be here. After lunch, everyone gets slow and sluggish having just had big meals. Around the mid-day is when your people have had their coffee, they’ve woken up, and they’re ready to actually provide their own recommendations while at the same time listening during the meeting, as opposed to just zoning out looking forward to their first cup of joe.
Before you start an event or corporate meeting, go to The Meeting Planner’s site to see if an experienced corporate meeting planner or any Professional event planning services. can help!
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