Some Points in Managing Paper Clutter
Handling and managing papers or business documents can be very time consuming. It is important to take time to create a paper management system that will avoid any type of paper (publication papers, business documents, printed mails, and etc…) clutter.
A Paper and Print Management system’s efficiency, more often than not, depend on what works for the person using the system. But even if that is the case, one should at least follow some standard anti-clutter tips to help minimise disarray of printed documents.
Here are a few tips that you can use and/or follow:
i. Do not make placing papers in a desk without segregating them a habit. You have to decide right away where they are to be segregated and follow through each of the documents right then and there as much as possible.
ii. Avoid keeping unnecessary papers. If you believe they may be relevant some time in the future, have them placed together with documents of the same type.
iii. Invest in a system or provider that will help organize and/or reduce your paper clutter.
iv. Always make it a habit to sort, file and eliminate regularly.
v. Practice a follow up system or scheduler to hold and manage paperwork that may be or are related to scheduled tasks.
vi. Create a temporary tracker of all your magazine papers, notes, post its, schedulers, print outs, brochures, receipts, catalogue papers and other printed documents. This way you won’t have to search or dive in piles of paper by the time you’d need them.
THE DESK
Messy Desks are nothing new. They almost often exist in majority of office desks. Little do you know or realize that a messy desk can waste a huge amount of time and energy and in the long run make you lose the habit of tracking paper documents you receive or send out.
i. Always ensure that the things you see and are ON your desk are those that you utilize ALL THE TIME. Everything else should be segregated and labelled accordingly.
ii. As much as possible, keep the things you use the most within easy reach. Keep those items you use less far from your reach in the desk.
iii. Always segregate or organize the items in your desk based on its uses and the frequency of the use.
iv. Desks with a lot of drawers will work best and will be very helpful especially if you have a handful of paperwork or printed documents
v. Groupings help a lot. Have the documents grouped to other documents they are similar with, including tasks.
MANAGING YOUR TIME
Proper time management is a huge factor that will help contribute to the effectiveness of your paper clutter system.
i. Know your priority and utilize most of your time with tasks that ARE priority.
ii. Schedule ahead of time.
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